Writing your Legislator:
- Put your letter on your organization’s letterhead.
- Begin by thanking your legislator for his/her support of the arts and cultural organizations in your district.
- Make your request for his/her support.
- Explain why his/her support of your request is important to your organization.
- Include your organization’s brochure, program information, poster, a fact sheet or annual report with your letter.
- Send copies of your letters to the Governor, the legislative leadership, to the New York State Council on the Arts (if appropriate), and to MANY.
- Encourage your audiences and members to do the same.
- Invite your legislators to your organization when they are in your district.
- Ask them to speak at an event or tour your collections storage areas. Use this opportunity to demonstrate first-hand how important your collections are to your community.
- Publicly recognize them at events for their support of your organization or of arts and cultural activities in your community.
- Put your legislators on your mailing and press release lists.
- Keep them informed about what’s taking place at your organization and who is funding your activities.
- Be a source of reliable information that may be helpful to your legislators and their staffs.
- Send your elected officials thank you notes and congratulatory messages.
Post-Election Outreach Procedures
Once the ballots are counted, it’s time to reach out to newly elected and re-elected officials:
- Write to your recently elected or re-elected officials congratulating them on their victory and informing them of what your organization does and how you are ready to assist them in office.
- Invite elected officials to visit your museum or ask for a meeting with their staff to acquaint them with your services and programs. You are a powerful resource to assist them in communicating with constituents and alerting them to perspectives on issues affecting your community.