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Saving Your Collections: A Disaster Planning Workshop
Pre-conference Workshop

Location: Hart Cluett Museum, Troy NY

Time: 1 - 3 PM

About: New York State is at high risk for natural disasters and emergencies. But how do we protect our collections in case of an emergency? And how do we prepare our institutions for when disaster strikes? The Capital New York Alliance for Response, with a voluntary advisory board of area experts, works to build strong partnerships between cultural stewards and first responders in the Capital Region to help ensure the protection of our collections through advocacy, education, networking, and real-time emergency assistance. Capital NYAFR is dedicated to serving libraries, archives, museums, and other cultural organizations across the Capital Region to improve disaster planning, response, and recovery efforts to minimize loss and damage to our historic sites and valued collections.


Samantha Mahoski, Curator/Archivist, Hart Cluett Museum

Over the last almost decade, Samantha Mahoski (she/her) has worked within a variety of information environments and cultural heritage institutions across New York State’s Capital District. This, in turn, has expanded her knowledge and deepened her appreciation of the rich histories and narratives that define, and celebrate, the dynamism of our collective past. Through her work as a trained archivist and curator and grounded by the belief that museums are not neutral spaces, Samantha’s advocation of the aforesaid to be used for the benefit of the public has been her young(ish) career’s central focus. She is currently the Curator and Archivist at the Rensselaer County Historical Society in Downtown Troy, NY, where she directly handles the preservation of a growing collection of over 33,000 items, both paper-based materials and 3-dimensional objects and oversees all aspects of collection development and care.

John Diefederfer, Archivist, NYS Archives

Presentation Format:

  • Experiential/Interactive

Session categories:

  • Shared the relevance and importance of collections

    What to expect:

    This workshop will be conducted in four parts: Assessment, Response, Recovery, and Sustaining Recovery. Participants will be provided with tools and resources to build their own disaster plan, learn how to mitigate the risks to their collections and institutions, and build confidence in emergency preparedness and response.

    Pre-Conference Workshop Cancellation Policy

    If for any reason, MANY cancels a pre-conference workshop, we will issue you a full refund. 

    If you cancel your registration before April 1, that request must be made in writing via email to We will refund you the full amount of your registration, minus a $15 administrative fee. 

    Refunds requested after April 1 will not be granted, including requests made based on absence due to illness, late arrival and/or weather conditions. No refunds will be issued on special event tickets at any point due to restaurants and caterers requiring payment in advance; you are welcome to give or sell them to a colleague attending the conference.

    Please see your hotel confirmation email for your individual hotel reservation cancellation policy. 

    Video/Photography Policy

    By registering for and attending our Annual Conference "Giving Voice to Value" you grant the Museum Association of New York (MANY) and its authorized representatives permission to film, photograph, or otherwise record your participation in the conference and associated special events.

    You further agree that such images, photographs, and recordings may be used by MANY without your prior approval in any form and for any lawful purpose including, without limitation, promoting MANY. Such use will not entitle you to any credit or compensation.

    You release MANY, its officers, and employees from any liability connected with the use of any image, photograph, or recording taken during MANY's Annual Conference and associated special events.

    Conference Code of Conduct

    The Museum Association of New York (MANY) is dedicated to providing a safe, inclusive, and welcoming conference experience for all participants. All attendees are expected to follow this Code of Conduct, which applies to all pre-conference workshops, concurrent sessions, special events, and capstone experiences.

    Compliance with the Code of Conduct is expected from all conference participants; including, but not limited to, attendees, speakers, staff, organizers, contractors, volunteers, exhibitors, and sponsors. Read more.

    The Museum Association of New York helps shape a better future for museums and museum professionals by uplifting best practices and building organizational capacity through advocacy, training, and networking opportunities.

    Museum Association of New York is a 501 (c) 3 nonprofit organization. 

    265 River Street
    Troy, NY 12180 USA

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