JOB TITLE: Part-Time Accounting Associate
INSTITUTION: The Long Island Museum
JOB LOCATION: Stony Brook, NY
INSTITUTION WEBSITE: www.longislandmuseum.org
About the Institution:
The Long Island Museum (LIM) is a nine-acre museum located in Stony Brook, NY. The LIM serves the Long Island community by preserving and displaying its collection of art, historical artifacts, and carriages; providing educational and public programming; and collaborating with a variety of other arts and cultural organizations.
Job Description:
SUMMARY OF POSITION:
The Accounting Associate will assist the Director of Finance (“DoF”) with the day-to-day financial operations of the Museum, including accounting entries, reconciliations and reporting in accordance with GAAP. There is also opportunity to collaborate with the DoF to ensure best practices are followed, assess existing controls, etc. In addition there will be insurance related and vendor related learning and oversight.
LIM is a team-oriented, dynamic and engaging place to work. We offer a competitive hourly wage of $22 - $24 per hour, flexible part-time schedule, paid time off, 403b, retirement contributions made by LIM, and the opportunity to work in the office and remote. The successful candidate will initially need to work entirely in the office. However, after a gradual transition of on-site learning and positive reviews, some remote work options will be available.
RESPONSIBILITIES:
Accounting
- Month and Year End reporting (assists with journal entries- such as accruals, amortization of prepaids, fixed asset additions / depreciation, investment income, etc).
- Creation of and maintenance of monthly work papers for financial account reconciliation and analysis, including budget to actual review and analysis.
- Identifies and trouble shoots discrepancies between figures calculated in a reconciliation.
- Data Entry (such as annual budget input/upload, occasional assistance with AP).
- Maintains ongoing knowledge of LIM activities and department procedures.
- Keeps manager apprised of status workloads and any potential or unusual developments
- Responds to inter-departmental inquiries.
- Assist in the preparation of other general ledger entries for financial reporting purposes.
- Collaborate with the Director of Finance and other team members to address departmental needs.
- Proficiency in bank reconciliations, with the ability to identify and resolve exceptions.
Other
- Vendor compliance and tracking (contracts, insurance, W9s).
- Some general administrative support (i.e. filing, scanning, etc.).
- Assists with other activities, projects and ad hoc reports as requested.
- Professional Development
- Participate in staff meetings, committees and task forces as required.
- Attends professional meetings when appropriate and feasible.
- Makes and maintains contacts with professional colleagues.
- All other tasks as assigned
Minimum Qualifications
- Bachelor's degree in Accounting.
- 3+ years accounting experience.
- Strong knowledge of accounting theory, practices and application.
- Experience working with and preparing for the annual audit and 990 tax return.
- Proficiency in Microsoft Office, Google Suite and experience with accounting software (Financial Edge / Financial Edge NXT is ideal).
- Self-motivated individual who excels in both independent and team-oriented environments.
- Must also be able to work cooperatively with several departments and accept feedback;
- Proactive approach to task completion, with a strong sense of initiative and time management.
- Excellent attention to detail and a commitment to quality in all work.
- Strong organizational skills to manage priorities efficiently.
- Excellent written and verbal communication skills.
- Non-profit experience is a plus.
- Must adhere to the LIM’s Respiratory Illness Policy.
- Any offer of employment for this position will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. Applicants should submit a resume and a statement of interest.
This Position is: In-Person
Position Type: Part-Time
Salary range: $22 - $24 / hour
Benefits: Paid time off, Contribution to Retirement Plan
How to Apply: https://forms.gle/eGkB8EWHbwvYsp218
